Sharing Sensitive Data Online: Dos and Things Not to Do

The Internet has grown exponentially over the years and in modern society there is no way somebody could easily survive a long time without accessing the web. People use the Internet for communicating with others and gather information, as well as gain access to recreational content and of course share data via emails with colleagues, friends and family, acquaintances and so on. All at once, businesses have depended on several aspects of the Internet connection and have structured their work around that.

One of the major uses of the Internet is sharing data, either for personal or for professional purposes. However, nothing comes without a price. The price is indeed the security breach that might occur at times. Imagine you wish to share data and especially sensitive data and you end up being compromised and having someone else benefit from your own files. Isn’t it frustrating?

In order to ensure that sharing sensitive data will not put you in any trouble, we have created an article where we point out both the dos and “not to do” of the process. If you follow our guidelines to the letter and you avoid acting on an impulse or neglecting the importance of being kept safe, you are bound to succeed. Everything is in your power and therefore we strongly suggest that you keep on reading, as much as following our instructions on what you ought and out not to do. Let’s get started!

Choosing a Service Provider in the Cloud

It is really helpful for people to store their data in the cloud, in order to access them any time and share them with others. Nevertheless, not all providers can take credit in offering high quality services to their users. It is in your hands to do your research and go ahead with selecting to subscribe to a well reputed company, providing you exceptional security layering.

Dos: Find a service provider that offers encryption and advanced security options to the cloud users. Make sure that you are well aware of any risks and then decide which data should not be shared in the cloud. Act consciously and check for feedback of the cloud service provider, prior to selecting its plan.

Not to do: Do not decide about the service provider of yours based on your instinct, luck or even cost. This is a serious matter and should be dealt with accordingly. Do not share sensitive data, unless you are certain of the advanced encryption. Make sure you use strong password and you do not share your password with others.

Email Sharing

Even if this is a huge no-no, it can be an option for quick and effective data sharing online. Although you are discouraged to use this alternative, there are things that you need to do for email security and things that you have to avoid when sharing such information on the web.

Dos: Think twice before sharing sensitive data over an email account. If you have to do that, prefer using an email service using HTTPS, such as Gmail. This does not eliminate the risk, but it minimizes it to some extent. Choose to encrypt your data, before sending your email. With the proper encryption, nobody can easily decrypt the message you are sending.

Not to do: Do not send your email using a publicly shared Internet connection, because this will immediately multiply the possibilities of compromising your data. Sharing sensitive information is a pretty big deal and therefore you should not leave anything to chance. You should in any way share the information from a HTTP website, as HTTPS can be remarkably more secured.

Using Passwords

Whether you use an email account or a subscription for cloud computing or anything else, passwords are essential. Still, sometimes passwords lead to more vulnerable security than shielded protection.

Dos: You should make sure that the password you use is unique and is strong enough to put everyone off from decrypting it. Feel free to use password managers, in order to prevent forgetting the powerful password that you have come up with. Combine letters (both lower case and upper case), symbols and numbers and figure out passwords that qualify as solid ones.

Not to do: Do not use words as passwords and especially words that are easy for somebody to guess. For instance, do not use the name of your pet or your favorite team. Do not share your password with anyone and do not connect to your email account via a Wi-Fi network at a cafe or any other public hot spot. Do not leave your email password logged in, when not using it and particularly in cases of shared computers.

Security Tools

Last but not least, security should help in keeping data safe and this should be the rule and not the exception. How can you enhance your overall online security, so that every data share is kept private and thoroughly protected?

Dos: Keep your computer up to date with the latest version of your browser and the OS you use, as well as the antivirus software and any other additional security tool you may have installed. Choose where you share your data carefully, having a look at the overall security options that are provided for your data.

Not to do: Don’t trust unknown sources and do not share anything, let alone sensitive pieces of information, when you have doubts as to the protective measures taken by a website or a service provider. Do not leave your computer unprotected and do not compromise with outdated versions of software and online tools. Do not settle for anything less than effective protection, due to the cost.

Data protection policy should become your number one priority, whether you are an individual or you run a business and are concerned about security vulnerabilities. Make sure you do you do proper research for what you can and cannot do, in order to keep your data secured and out of reach from others.

Use the advice offered in our article and concentrate on what your goal should be. If you are considerate and if you do not act randomly, you will not jeopardize anything. Keep that in mind, and feel free to share any experience or thought of yours with us!

Top-right Image: By PublicDomainPictures / Pixabay (

Lawrence Mwangi Lawrence is a technology and business reporter. He has freelanced for a number of tech sites and magazines. He is a web-enthusiast, with a special interest in Online security, Entrepreneurship and Innovation. When not writing about tech he can be found in a Tennis court or on a chess board.
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