Nobody is waiting for the mail to come with the postman and pigeons are restricted to remind us of peace, rather than transfer letters from one place to the next! Thanks to the Internet, it is now super fast and easy to contact others and send or receive files and documents on the spot. Emails have become truly popular and their use is not limited to personal or professional purposes. On the contrary, everybody can join in and create email accounts for meeting his specialized needs. Free email providers allow people to use their platforms without any fee, while there are also premium accounts with increased capacity and personalized features.
How Emails Work
If we take a look at the way emails work, we are certain to find significant resemblance with the postal mail that we have become accustomed to along the way. We create mail that needs to be sent over to the recipient that we point out, and we send it off. If we want, we can save a copy and keep everything stored in folders that serve our purposes. However, there is a cool term referring to the security of electronic mail, and this word is none other than encryption. Encrypted emails are always kept private and there is no way that copies of your emails will turn up at places where you do not want to.
Emails are sent instantly and they meet the needs of professionals, who want to communicate with their clientele and their colleagues or send over classified documents and so on. All at once, email accounts can also be personal and provide all the services that come with them. You can send CVs or receive documents that are related to your work, your studies and such. In general, emails are your way of keeping in touch with every single aspect of your life and never lose track of critical information.
One fundamental issue that needs to be highlighted is that of the security layer available in electronic correspondence. Let’s check out ways for keeping your email account as secure as can be, in avoidance of any disturbance or greater danger.
How to Secure Your Email Account
Below, there are some simple and yet effective guidelines that can help you out with the improvement of your email account security:
Use a Strong Password
It is imperative that you avoid stating the obvious, when it comes to figuring out which password you are going to use for a secure email account. If you are a fan of Chelsea or if you love your pet, it is needless to state that you should not include Rex or Drogba within your password. As a rule of thumb, do not include any word of a dictionary.
Always Use a Secure Connection
Using a public wi-fi is generally out of the question. Indeed, most of the times these pathways are not secured and include a lot of red flags that can lead to your data interception or malware infection. Of course, even if you do decide to use public wi-fi, you should not engage in email sending or receiving. Plus, it is essential that you connect using security algorithms like WEP and WPA for your router.
Setup Two-Step Verification
Some people might be appalled by the option of using two-step verification for their email account. Still, this is a great way for keeping hackers and other hostile intruders out of reach. Two-step verification means that you add an extra shield and thus you become even more heavily protected. Although you can be stripped off the first layer of security, there will be another wall to protect what is valuable for you. Google Mail embraces such an extra method of securing your emails.
Often Change Your Password
You should make sure that you do not keep the same password for a long time. Instead, it is advisable that you alter your password every once in a while (about 3 to 6 months). In this method, you ensure that you do not give the time to people to hack through your email account, guessing what you use or tracing back to you.
Never Share Login Information
It may sound harmless to give out your email password and username to a colleague of yours, in order for him to access information that you are not available to obtain at the moment. The same goes with revealing your login info with your spouse or your best friend. Nevertheless, nothing is harmless in the digital world. So, the best way for you to stay off dangers is to avoid sharing such info with others.
Choose Trustworthy Hosting Providers
There are quite a few hosting providers that offer email accounts for free. You should look out for the hosting provider that is able to live up to your security expectations without any second thought or hesitation. Providers that enable two-step verification and fully encrypt your emails, as well as providers whose services are always HTTPS, will do the trick for you!
Pay Attention to Account Recovery Options
You should feel free to add your mobile phone number, in the form of a great recovery option via SMS. In this way, you can rest assured that you are always informed of any attempt to recover login information. In addition, you should change secondary email accounts on a regular basis.
Check for Viruses and Malware
It is crucial for you to keep your computer and all other devices in the perfect state. This means that no virus or malware can be tolerated and the proper way for you to do that is to ensure that you run frequent checks for viruses and malware. Any threat should be dealt with on the spot and thoroughly, in order to eliminate all the potential dangers for your security.
Another method for you to secure your email is to login on a regular basis. As a result, you will be able to access all the information on your email account and handle it properly. Additionally, you will be able to spot any suspicious action being held on your emails and thus you will get the chance to react promptly and efficiently.
All the tips pointed out above will add to your overall email account security and they will prevent any threat coming your way from now on. Do not fear of using your email account, when you can take all the necessary precautions and keep everything out of danger. If you do not underestimate the problem, you will get the chance to satisfy your needs, profit and eliminate any risks. This is always the case, isn’t it?
Top-right image by: Pixabay (http://pixabay.com/en/email-mail-e-mail-at-address-book-157611/)